Intake Specialist & Executive Assistant
Advokids is the only non-profit legal advocacy organization in California dedicated to securing the safety and well-being of infants and young children in the foster care system. We operate the only free statewide Telephone Hotline for anyone concerned about a child in foster care or at risk of entering care and advocate for systemic reform of the child welfare system to benefit all children in the state.
Advokids fights for every foster child’s right to safety, security, and a permanent home.
The Intake Specialist/Executive Assistant works closely with the Program Manager and reports directly to the Executive Director while providing general administrative support for executive management and staff. The person in this role serves as Advokids’ Hotline Intake Specialist, our first point of contact for our Hotline callers, who are most often caregivers and relatives of children in foster care or other concerned adults seeking to advocate for a child. The Intake Specialist/Executive Assistant also coordinates and supports all office systems and implementation functions while managing Salesforce operations including database administration, data entry, reporting, and integration.
Expectations & Benefits
This position is a full-time, 35 hours per week position with a starting salary of $40,000. Office hours are Monday through Friday, 9:00 AM to 5:00 PM. Our office is located in beautiful Marin with walking routes and shopping nearby. At time of posting, the staff continues to primarily work remotely until staff is vaccinated and it is safe to return to an office environment. Advokids offers its employees a monthly HRA program, 20 days PTO annually, as well as regular staff retreats and celebrations.
Duties & Responsibilities
- Hotline Intake
- Administrative Support and Office Management
- Donation and Training Course Processing
- Support in Salesforce Database Administration
- Building and Maintaining Supplementary Resource Library
- Truly dedicated to the mission and vision of Advokids
- Knowledge of or an eagerness to learn about the juvenile dependency court system
- Experience using Microsoft, Adobe, and Google suites
- Strong written and verbal communication skills
- Experience working and communicating effectively with people from diverse backgrounds
- Experience communicating effectively with people in urgent situations
- Ability to quickly learn and acclimate to standard operating procedures
- Experience using Salesforce, MailChimp, Classy, or other comparable platforms.
- Experience assisting with or managing social media presence for an organization
The organization is composed of a small team of dedicated attorneys, social workers, and other professionals, many of whom have been with the organization for many years. Desks are situated in shared office settings, as collaboration between team members is essential to our work. The office environment is one that emphasizes ideas over hierarchy and the mission of protecting the rights of children above all else.
Please send us your resume and letter of interest to [email protected] with the subject line: Intake Specialist & Executive Assistant
Become an Advokids Intern or Volunteer!
Advokids' internship and volunteer programs are a vital part of Advokids’ outreach efforts and and provide participants with an introductory dive into dependency law and the child welfare system. As an intern or volunteer, you will receive training, supervision, and one-on-one support. Not currently accepting applications for Summer 2021. Accepting volunteer applications for Fall 2021 and intern applications for Winter/Spring 2022.
Internships are a great opportunity for students interested in the juvenile dependency system, foster child advocacy, and infant and child development and mental health. Internships are for current students who are able to coordinate with their college or university to receive credits or grant funding in exchange for their time. Internships are part to full time and coincide with the spring, summer, or fall semester. Advokids is seeking interns in the following areas:
Volunteering is a great opportunity for people who are not current students and are typically working full time, but would like to give back or gain experience in child welfare. Volunteer opportunities are flexible time commitments of 5-15 hours per week, flexible to the volunteer's schedule. Advokids is seeking volunteers in the following areas:
- Legal Volunteer
- Social Work Volunteer
- Communications and Development Volunteer
To apply as an intern or volunteer, please send your letter of interest and resume to Rebecca Moreno: [email protected]
"I am so thankful for the opportunity that was provided to me and I cannot ever thank everyone for the extreme compassion I was given throughout the challenging time that was June 2020. I was given such grace in test preparation and understanding in all that was our new normal of COVID 19. What stands out from my internship with Advokids is from day one feeling welcomed and like I was a part of the group. I was encouraged to participate in all areas and my input was respected and acknowledged. I was able to work on varies projects from attending special educational conferences to calling past clients. I was able to shadow hotline calls to better understand what Advokids Lawyers and social workers did for the community. I was also afforded an extensive education in juvenile dependency that I will be able to use in my legal career. What I learned is that each and every person in Advokids was passionate about their work, and passionate about helping make the situations for children and those who care for them better. They are extremely dedicated and hardworking, focused on making courts, federal agencies, and state agencies follow the law. Advokids offers a variety of different avenues when interning. Your ideas are welcomed, you can work on the salesforce platform, on client contact, or on legal research. The door to ideas is open. The entire staff is highly competent and versed in all things juvenile dependency making it exciting and interesting to be a part of Advokids. I will forever be changed by my positive experience with Advokids." - Samantha, Legal Intern, 2020
"In my time as a Psychology Intern at Advokids in the Summer of 2019, I collected and compiled research on childhood trauma, attachment, and development as it pertains to children in the foster care system. I was given the opportunity to have real life exposure to the types of cases Advokids was working on by sitting in on weekly meetings where the team reviewed cases. This hands-on learning gave me insight into what type of educational material would be helpful for clients to access on the Childhood Trauma resources tab on the Advokids website, as well as motivated me to collect tailored and thoughtful material. I felt that the projects I was working on were contributing to the important work being done at Advokids. Finally, it was a wonderful opportunity to learn from the passionate, intelligent, and savvy legal professionals at Advokids." - Sophie, Psychology Intern, 2019
Legal Disclaimer: Advokids provides educational information and resources to those who use our website, call our hotline, or submit requests for information via the website. Any information provided may not be construed as the giving of legal advice to any person about a particular legal matter and should not be relied upon as the basis for taking a particular action or refraining from taking a particular action in any legal matter. If you want or need legal advice about a particular legal matter, you should consult a lawyer.